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How to prepare print ready files

By on March 10, 2013 in Artwork, Prepress, Print ready files

Preparing artwork for print can be a challenge. The print production department, or more specifically, the pre press department, is where the files are checked and pre-flighted to ensure that there are no issues that will arise when they go to print. Whilst print ready PDFs are the preferred format for most printers, corrections that can be made are quite limited as the PDF is not the native working file where adjustments can be made. Hence, it is important for the designer to undertake their own pre-flighting to ensure their artwork is print ready.
For rapid and accurate processing of your work, files should be set up correctly, using the correct software and with the correct settings. Here is a quick checklist for how to prepare print ready files:

  • Bleed 3mm external from trim
  • Links and fonts packaged
  • All colours and images are in CMYK or PMS as specified in job (RGB files are not accepted)
  • Images are no less than 300dpi at 100% (350dpi max)
  • Ensure all files have been spell checked
  • Supplied hard copy lasers of artwork or PDFs to check off

Whilst printers take all reasonable care to check your artwork, you should ensure that all files are checked against our specifications and proof read thoroughly.


Sending your file(s) – Artwork can be supplied via

• CD or DVD

• Email (files emailed with attachment must not exceed 8Mb)

• FTP (for approved clients only – to register for an FTP account please contact our Sales Department)

• Via or other online file sharing sites


For more detail about file preparation, file formats and PDF file settings please click here for our website link or contact the prepress department at Erwins Printing on 03 9793 4844.

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